Writing a Letter
Introduction to Writing a Letter: Find out All the Core Rules
Whether you are a student, an employee, or a business person, you cannot evade letter writing. Even though the internet era seems to override traditional communication methods, writing letters is still core when it comes to emails, job application, and resignation among others. For this reason, it is important to acquire skills in writing good letters.
Basically, letters are categorized into formal and informal. In formal or official letters, communication is strictly professional, objective, and structured. On the other hand, informal letters are written by people who know each other well hence do not follow a specific pattern.
The Importance of Acquiring Letter Writing Skills
“Why should I learn the art of writing a letter?” Here is why:
- Letters are a perfect means of expressing your thoughts. Specifically, informal letters help you pass a message that would otherwise be hard to express in words
- Numerous professionals value letters more than any other communication means since they are more comprehensive
- When applying for a job or scholarship, most organizations require you to send application letters.
Precisely, for job seekers, good letters increase visibility among employers. For scholarship applicants, perfect letters increase the chances of being considered while business people with top-notch letter scripting skills strike better and bigger deals!
Factors to Consider when Selecting a Letter Writing Format
As mentioned earlier, the letter writing format you choose will be influenced by the type of letter that is being written.
Generally, when choosing a format:
- Identify the letter type to be written;
- Be sure to start and end your letter appropriately;
- Before crafting a formal letter, establish the major reason for writing;
- Language use should be polite, considerate and professional for an official letter;
- Make sure the length of your letter is appropriate.
There are countless examples available online and offline that can help you to pick an appropriate layout.
Sections that Should Appear when Writing a Professional Letter
There are five sections to be considered when writing a professional letter:
A professional letter should contain the address of the sender and recipient. Normally, the sender’s address appears on the top corner of the right side of your document while the recipients come immediately after your address but on the left side.
The date can be placed on either side of the document and should come after the receiver’s address.
Use ‘Dear Sir/Madam’ if you are not sure about the name of the receiver.
The body of a letter contains an introduction, the main message, and a conclusion. Each of these sections varies depending on the intent of the writer.
When writing a formal letter, you may write ‘Yours Faithfully’ or ‘Yours Sincerely,’ your signature then full name to end.
Recommendations for Writing a Resignation Letter
Writing a resignation letter ensures employees retain a cordial relationship with their employer even after they stop working for them. Being an official document, you should use the formal letter scripting format. It should be short and objective.
Most importantly, mention your last working day and appreciate the time you have been working with an organization.
Writing a Recommendation Letter to Endorse Individuals
Numerous employers require applicants to submit a recommendation letter besides a resume and application letter. Recommendation letters influence the perception of employers towards applicants greatly. Thus, if you are not willing to endorse an applicant, do not accept their request for writing a recommendation letter ratifying them.
Tips for Writing a Good Cover Letter
Among all the others, cover letters are certainly the most common and perhaps most important letters. If you have not mastered the art of writing a good cover letter, it is advisable to find help from professional writers such as ewriters.
Remember, writing a cover letter is not about proving that you have the writing skills but getting a job or scholarship!